Instructions to Poster Presenters

(board size 3.6 feet high by 3.6 feet wide) (110cm x 110cm)

We look forward to your participation in the HPLC 2014 Symposium. When the abstract is accepted, the presenting author will be instructed to register online as a conferee and pay the registration fee within three weeks of notification if they intend to accept the offer of the poster presentation. The abstract title will be announced in the preliminary scientific program posted online. Please see the final scientific program to see your day and time of presentation.

  • ALL Posters should be put up on Monday, May 12 between 11:30 AM and 2:30 PM and remain on the poster boards for participants to view throughout the week. Do NOT remove until Thursday, May 15 between 1:30 PM and 5:00 PM. The poster board numbers that correspond to the poster presentations appear in the online Final Program and in the Final Program that will be handed out onsite at the conference.
  • Poster setup day and time:  ALL posters set up on Monday, May 12 at 11:30 AM to 2:30 PM.
  • Poster presentation schedule day and time to present individual posters is posted in the final scientific program. Kindly note that presenters must be in attendance at their posters on the day and time of their poster presentation (see more details under the link to Submit Abstract). In the Final Program, poster presentations are numbered to correspond with the poster board number and its abstract.
  • Day to remove/ tear down posters day and time:  Do not remove any posters until Thursday, May 15 at 1:30 PM to 5:00 PM.

Authors presenting a poster must be in attendance at their poster boards during the hours listed in the scientific program. The schedule showing the day to present the poster is listed in the scientific program. If you submit several poster abstracts, and many of them are accepted, it is your responsibility to make sure that all your poster abstracts are covered at the assigned times. No one author may present more than two posters at one time. If you have more than two posters to present at the same time, please ask a co-author to help you or withdraw the extra posters. Note, if a co-author presents the poster, the co-author must also be registered as a conference attendee.

Poster Board Size

  • The size of each poster board is 3.6 feet wide (110cm) by 3.6 feet high (110cm). When preparing the poster, be sure to subtract a 1-inch (2.5cm) border to leave room for the poster to properly fit on the poster board. Please note that the poster boards may be somewhat smaller than in past years.
  • The paper number will be located on an upper corner of the poster board, large enough to be seen 6 feet away.
  • Reprint request envelopes will be located on a bottom corner of the poster board so you may receive business cards requesting reprints or details about the paper presented. Please be sure to remove business cards from the reprint envelope at the end of each day, where your colleagues will leave business cards to request reprints of your abstract.
  • All material to be posted must be prepared in advance because supplies for this purpose will not be available at the site.
  • Be sure to bring the supplies you will need to mount your poster, i.e., push pins, tape, scissors, etc.
  • Do not use Velcro, and do not write on or mark the poster boards.

Poster Preparation

A title banner should be prepared which is not more than 3.6 feet wide (110cm).

Lettering should be at least 1″ high. The banner should include the title, authors and address.

The minimum size of each page should be at least 8 ½” x 11.” Larger sizes may be used, but size consistency is encouraged.

A minimum letter size of 14 point is recommended. Large point sizes should be used for headings. Please use block lettering and not script.

For best visual effect, use simple to semi-complex figures that can be read easily (from 4 ft. away). Labels should use type at least 18 points high.

Arrange poster sheets for logical flow from top to bottom, left to right. Number poster sheets in the order you wish them to be viewed. Consider using connecting lines (for example, colored tape) to guide the viewer. Block and subtitle several poster sheets devoted to a specific part of the work; e.g., apparatus, sample work-up, experimental details, etc.

One page should be devoted to a concise, straightforward statement of the objective of the work, and should be placed at the beginning of the board. Other pages should demonstrate in some detail the work that was done and typical results. Excessive detail is not encouraged. One page should present the results and/or conclusions of the work, and should be placed at the end of the poster presentation.